KAU Little League Emergency Action Plan (EAP)

Purpose

The purpose of this Emergency Action Plan is to provide clear procedures for responding to medical emergencies or safety incidents at KAU Little League fields. The goal is to ensure a rapid, organized response that prioritizes player, spectator, and volunteer safety.

1. Emergency Roles

When an emergency occurs, the nearest responsible adult should assume the following roles:

Incident Leader (Coach or Board Member)

• Takes charge of the situation
  
  

• Assesses the injured person
  
  

• Directs others
  
  

Call 911

• Assigned adult calls emergency services
  
  

• Provides field location and situation details
  
  

Crowd Control

• Keeps players and spectators away
  
  

• Maintains clear access for emergency responders
  
  

Meet Emergency Responders

• Designated person meets EMS at parking lot or entrance
  
  

• Directs them to the field

2. Emergency Situations Covered

This plan applies to:

• Serious injury
  
  

• Head injury or concussion
  
  

• Cardiac emergency
  
  

• Breathing emergency
  
  

• Severe allergic reaction
  
  

• Broken bones
  
  

• Severe bleeding
  
  

• Heat illness
  
  

• Lightning/weather emergencies
  
  

• Missing child
  
  

3. Emergency Procedures

Step 1: Stop Play

• Stop the game or practice immediately.
  
  

• Secure the area.
  
  

Step 2: Assess the Situation

Determine:

• Is the person conscious?
  
  

• Are they breathing?
  
  

• Is there severe bleeding?
  
  

Step 3: Call 911 if Needed

Call immediately for:

• Unconscious person
  
  

• Suspected neck or spinal injury
  
  

• Severe bleeding
  
  

• Cardiac or breathing emergency
  
  

• Severe allergic reaction
  
  

• Broken bones with deformity
  
  

• Any situation where safety is uncertain
  
  

Information to give 911:

• Your name
  
  

• “Medical emergency at KAU Little League”
  
  

• Field name/location
  
  

• Nature of the injury
  
  

• Age of injured person
  
  

• Condition of the person
  
  

Do not hang up until instructed.

4. AED and First Aid

If available:

AED (Automated External Defibrillator)

• Retrieve immediately for cardiac emergencies
  
  

• Follow the voice instructions
  
  

First Aid Kits
Located at:

• Equipment sheds at all fields
  
  

• Snack shack at KAU Sinton Field
  
  

Common supplies include:

• Ice packs
  
  

• Gloves
  
  

• Gauze
  
  

• Bandages
  
  

5. Parent / Guardian Notification

• Notify the parent or guardian immediately.
  
  

• If a parent is not present, use the contact information from the player registration.
  
  

No player should leave with anyone other than a verified parent/guardian unless emergency services transport them.

6. Lightning and Severe Weather

If thunder is heard or lightning is seen:

Immediate actions

• Stop play immediately
  
  

• Clear fields
  
  

• Move players and spectators to vehicles or buildings
  
  

30-Minute Rule

• Play may resume 30 minutes after the last thunder or lightning.
  
  

7. Concussion Protocol

If a player shows signs of concussion:

Possible signs include:

• Headache
  
  

• Dizziness
  
  

• Confusion
  
  

• Nausea
  
  

• Sensitivity to light
  
  

• Balance issues
  
  

Action

• Remove the player immediately
  
  

• Do not allow return to play
  
  

• Player must be evaluated by a healthcare professional before returning
  
  

8. Missing Child Procedure

If a child cannot be located:

1. Stop all activity
   
   

2. Alert board members and coaches immediately
   
   

3. Search fields, dugouts, restrooms, and parking areas
   
   

4. If not located within 10 minutes, call 911
   
   

9. Incident Reporting

All serious incidents must be reported within 24 hours.

Submit reports to:

• League President
  
  

• Safety Officer
  
  

Include:

• Date/time
  
  

• Location
  
  

• Description of incident
  
  

• Actions taken
  
  

• Witnesses
  
  

Little League Injury Tracking forms should be completed when required.

10. Emergency Contacts

Emergency Services: 911

League Contacts

• Curt Weaver, President
  
  

• Peter Towey, Safety Officer
  
  
  

11. Coach Requirements

All coaches must:

• Review this Emergency Action Plan
  
  

• Know the location of AEDs and first aid kits
  
  

• Carry a team roster with emergency contact information
  
  

• Complete required Little League safety training that prioritizes player, spectator, and volunteer safety.

12. Incident Reporting and League Insurance

The Little League Incident Tracking form can be found at:
https://www.littleleague.org/downloads/incident-injury-tracking-form/

For more information about Little League insurance and filing an accident claim, please go to:
https://www.littleleague.org/university/articles/understanding-the-little-league-insurance-program/